How to plan a road trip: Your checklist for a safe and memorable getaway

The beauty of a road trip is you can explore unforgettable wonders and vistas your way, on your schedule. Whether you’re traveling with kids, friends, or solo, this road trip checklist will show you that: 

• The key ingredient of a successful road trip is preparation.

• Safety is a top concern, particularly when traveling off the grid or in a foreign country.  

• Comfort and fun will make your trip one to remember.

Before you set off, take a look at these essential tips and ideas for a successful road trip.

First things first, you need to choose a destination and route. Map out a bespoke plan or surf the web for an array of ready-made itineraries. Planning apps like Waze or Roadtrippers show the distance and time to each point, but be sure to factor in pit stops and traffic. Next, choose a standalone GPS or smartphone app to guide you to top sightseeing spots. If you’ve got kids, you could involve them in decision making to add to the excitement.

• Print or take screenshots of your directions as backup and go retro with an actual map in case you lose service or GPS access along the way.

• On the open road nothing is set in stone and you may like the flexibility of deciding where to stop overnight on a whim. However, it’s a good idea to book in a hotel the first night or two as you get your bearings. 

• If you don't fancy organizing your stops, use a trip planning agency like Trailfinders, Planet Ride, or Daytrip. 

• As with any vacation, ensure you have a budget with contingencies for anything that might crop up.  

If you’re heading off to new pastures in a foreign country, you’ll want to have documentation readily available at borders. Check your government’s website and those of the country you intend to travel to, and see how to plan a road trip. Generally, these documents may be required:

• Valid driver’s license 

• International driving permit or license

• Insurance certificates 

• Logbook

In the current climate, it would be wise to check for up to date travel restrictions, documentation, and tests needed to enter the country you want to visit. 

If you decide to take your own vehicle it needs to be roadworthy. Book a maintenance appointment for peace of mind, or do yourself. There are plenty of online tutorials on how to check the essentials before you leave, but here are a few of the key things to check:

• Test tire pressure, check tread levels and replace if necessary 

• Oil levels should be at the required level

• Check wiper blades are in good condition and top up fluid

• Inspect all exterior lights

• Check for battery corrosion

Before you hit the road consider buying a car emergency kit from somewhere like The Safety Supply Company or put your own together. The basics are – a car jack, wheel changing tools, a spare tire (or two), jumper wires, tow ropes, flashlight, reflective vest, hazard signal and First Aid Kit. You might find yourself hundreds of miles from the nearest service station or garage when these items will save you precious time and money.

A car rental can minimize hassle and allow you to start your road trip on a high. There are some key areas to keep in mind to ensure a smooth car rental experience: 

• Insurance – you could be covered by your current car insurance or credit card. Rental insurance can be pricey so see if you have it first.

• Add-ons – some rentals offer GPS, satellite radio, toll passes and more. Assess whether you need these before you get a rental.

• Note any damage – dents or scratches on your rental vehicle should be recorded on paperwork, and photos taken before you drive off to avoid extra charges when you return it.

• Don't return the car late – you could end up paying for an extra day. 

• Border fees – some rental policies have limits on crossing states and country borders and may charge a fee. 

• Planning on driving off-road? Consider all-wheel drive hire options for breezy handling on rough terrain.

• Mileage  – understand different mileage limits when renting a car. 

  • Unlimited mileage – works well for extended road trips but check the T&C’s. Some rental companies only allow mileage in certain states or provinces. 

  • Limited mileage – useful for shorter road trips. The package will include fixed mileage per day and, when it's exceeded, a fee for every extra mile could be applied. 

Be prepared for anything with these safety tips; it will make your trip more enjoyable knowing you’re ready for anything that comes your way.

If the worst happens and you’re stranded or stuck in the middle of nowhere, roadside assistance will come to your rescue. Check your current car insurance as some companies offer roadside help as part of a policy. You can get breakdown coverage from providers like Green Flag or AAA but shop around to find one within your budget. Plan options include:

• Towing

• Battery service

• Flat tire replacement

• Fuel deliveries 

• Lockout services 

• On-site repairs

• Winching 

In some countries, the law requires you to wear a reflective vest and put a hazard signal behind your car when you breakdown. Find out what the overseas driving rules are before you get there. And make a note of local emergency numbers in regions along your journey.  

Having a well-stocked first aid kit on board (compulsory in some countries) should be at the top of your road trip checklist. Accidents happen when you least expect it, and a comprehensive kit like those at Seton UK or a customized kit could prove invaluable. It's crucial to have your First Aid Kit in a bag that stands out, so you can find it easily in an emergency. 

Share your itinerary with friends and family before you take off. If you're going off-grid check in with them at certain points, so if you miss communicating, they’ll know to alert authorities. Another precaution to think about is reporting your arrival with a local ranger or park station along the route if you're exploring rural territory. 

Driving while tired is extremely dangerous. Drowsy drivers can’t react quickly and driving for extended periods without a break can cause serious harm. It's not just lack of sleep that can lead to car accidents, taking medication and boredom can too. Either swap with another driver or take a break to rest and stretch your legs. 

Planning and research – done! Now it's time to decide on the fun stuff. Here’s what you might want to consider. 

To get the most out of your trip, comfort is vital. There are heaps of car accessories available to make you feel at home during your travels. Consider these for your road trip checklist:

• Travel towel to clean up those unexpected but inevitable messes

• Fast device chargers to keep your music, podcasts, and GPS going

• Cooler to keep snacks fresh

• Noise-canceling headphones if you’re a passenger to keep from distracting the driver

• Support cushions for your back or bum

• Smartphone holder to keep your GPS visible and your phone away from your hands

• Car sunshades

• An eye mask and earplugs will help you sleep if your trading off driving with a partner

Stay hydrated and avoid getting hangry with snacks on demand (particularly if you have kids in the car!). Choose a mix of healthy food and treats to keep everyone cheerful and to avoid a sugar crash. Provisions like fruit, olives, cut veg, popcorn, dried fruit, energy bars, crackers, nuts, pretzels, crisps, fruit juice, should do the trick. Also, keep hand sanitizer and wipes close at hand. 

Why not pop a camera on your road trip checklist? You'll have glorious memories but if you want to capture a special moment, there are plenty of cameras and equipment to take that perfect selfie. You could try a GoPro when you're on the move or a 360° camera like those from Digital Camera World to secure a sensational vista or panoramic view. 

Music is guaranteed to get the blood pumping on a long drive. Put together a playlist or soundtrack with your destinations in mind. Heading to San Fran? Sitting on the Dock of the Bay is the ideal choice – you get the idea! Or download some audiobooks for adults and kids alike, from places like RB Audio Books USA or Chirp.  There's something for everyone to while away those hours on mundane roads.  

Screaming kids yelling, “Are we there yet?” is a huge distraction while driving so give the road your undivided attention by keeping everyone captivated. Here are a few suggestions for adult and kids road trip activities:

• Car color race – it's an oldie but a goodie. Everyone chooses a color, the first person to spot 10 cars of their color and shout out, wins.

• DVD player or iPad – for long journeys or evening movie nights in the car. 

• 20 questions – one passenger thinks of a person, place, or thing. The others take turns asking questions to figure out who or what they are thinking of.

• Kids backseat organizer – for coloring, storing toys, and games.

• Magnetic travel games, puzzle books, or a pack of cards.  

Discovering exciting new places by car gives you the freedom to seek out sights and experiences on your terms. Whether your road trip adventure is long or short, preparation and planning are essential.

Thinking about how to plan a road trip? See what other bold explorers have found useful by reading reviews, or sharing your unique discoveries with the road tripping community on Trustpilot. 

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